Below are comprehensive, plain-English drafts you can adapt for Power-of-One Health. They’re written for a U.S. audience (Saratoga Springs, NY) and assume:
- The site offers telehealth and in-person services within 30 miles of Saratoga Springs.
- Payments are private-pay only (no insurance billing).
- Personal and health-related information may be collected through intake forms, cookies/analytics, and third-party tools (e.g., Fullscript, Designs for Health, Well World).
- HIPAA applies to protected health information (PHI).
Important: These documents are not legal advice. Have qualified counsel review and customize them for your specific operations and jurisdiction.
1. Privacy Policy
(Effective Date: June 11, 2025)
1. Who We Are
Power-of-One Health, LLC (“PO1H,” “we,” “our,” or “us”) provides bespoke primary care and functional-medicine services online and in person.
Business address: Saratoga Springs, NY 12866 | Phone: 1-888-884-1580 | Email: privacy@powerofonehealth.com
2. Scope
This Policy explains how we collect, use, disclose, and protect information you provide when you:
- visit powerofonehealth.com (“Site”);
- schedule or receive services;
- interact with us by phone, email, text, or telehealth platform;
- purchase products via links to third-party dispensaries.
3. Information We Collect
| Category | Examples | How We Collect |
|---|---|---|
| Personal identifiers | Name, postal address, email, phone, date of birth | Web forms, client intake, phone calls |
| Protected Health Information (PHI) | Medical history, lab results, symptoms, treatment plans | HIPAA-secure EHR, telehealth sessions |
| Transactional data | Service packages, payment amounts, product orders | Payment processor, dispensary partners |
| Technical data | IP address, device type, browser, cookies, analytics IDs | Cookies, log files, Google Analytics |
| Marketing data | Newsletter preferences, survey responses | Signup forms, cookie consent banner |
You may decline to share certain information, but doing so may limit services we can provide.
4. How We Use Information
- Deliver medical evaluations, treatment plans, and follow-up care
- Process payments and manage your account
- Send confirmations, reminders, and relevant updates
- Improve Site performance and user experience
- Conduct research or analytics (de-identified data only)
- Comply with legal, regulatory, or insurance obligations
5. Legal Bases (for EU/UK visitors)
We rely on: (a) performance of a contract; (b) legitimate interests; (c) your consent; and (d) compliance with legal obligations.
6. Sharing & Disclosure
| Recipient | Reason |
|---|---|
| Care partners (labs, pharmacies, supplement dispensaries) | Coordinate or fulfill your care with your consent |
| Service providers (EHR, telehealth video, payment gateways, email/SMS vendors) | “Need-to-know” basis under data-processing agreements |
| Legal/government authorities | Required by law, court order, or public-health reporting |
| Business transferees | In the event of a merger, acquisition, or asset sale (you’ll be notified) |
We do not sell or rent personal data.
7. Cookies & Analytics
We use first- and third-party cookies for:
- essential site functions;
- usage analytics (e.g., Google Analytics);
- marketing (e.g., Meta Pixel).
You can disable cookies in your browser. Doing so may affect site functionality.
8. HIPAA Compliance
All PHI is stored and transmitted via HIPAA-compliant platforms. We will supply a Notice of Privacy Practices at the time you become a patient, as required by U.S. federal law.
9. Data Security
We apply industry-standard safeguards such as encryption in transit, role-based access, secure hosting, and employee training. No method of transmission is 100 % secure, so we cannot guarantee absolute security.
10. Retention
Medical records are kept for at least seven (7) years or as required by New York law. Non-medical data is retained only as long as necessary for the purposes outlined above.
11. Your Choices & Rights
- Access / correction – Request a copy or amendment of your data.
- Deletion – Ask us to delete non-PHI records; PHI may be retained per legal mandates.
- Marketing opt-out – Unsubscribe at any time via email footer or by contacting us.
- EU/UK – Additional rights include data portability and objection to processing.
Submit requests to privacy@powerofonehealth.com.
12. Children’s Privacy
We do not knowingly collect information from children under 13 without proper parental consent.
13. Third-Party Links
This Site links to external resources (Fullscript, Designs for Health, Well World, etc.). We are not responsible for their privacy practices. Review their policies before providing information.
14. Changes to This Policy
We’ll post any changes here and update the “Effective Date.” Material changes will be announced via email or Site banner.
15. Contact
Questions? Email privacy@powerofonehealth.com or call 1-888-884-1580.